Graduate Executive Assistant

We are seeking a highly motivated and detail-oriented Graduate Executive Assistant to provide key administrative and business support to our C-Suite team. This role offers an excellent opportunity to work closely with senior leadership and contribute to the strategic objectives of the organization while developing your professional skills in a fast-paced, dynamic environment.

 

Key Responsibilities

Executive Support:

• Assist the C-Suite in delivering the organization’s strategic objectives by providing high-quality administrative and logistical support.
• Manage and maintain an accurate and detailed calendar, handle scheduling requests, resolve conflicts, and proactively communicate changes.
• Coordinate and prepare departmental reports and documentation for Board meetings and other high-level engagements.

Meeting Coordination:

• Organize and coordinate internal and external meetings, including preparing and circulating agendas, taking formal minutes, and ensuring follow-up on action points.
• Facilitate communication and collaboration across teams and with external stakeholders on behalf of the C-Suite.

Project Support:

• Conduct research and analysis on various topics, including regulatory and industry-specific issues, to support decision-making.
• Provide comprehensive support for the delivery of key assignments and initiatives led by the C-Suite.

Stakeholder Management:

• Act as the first point of contact for internal and external inquiries directed to the C-Suite, ensuring professionalism and confidentiality.
• Foster strong relationships with stakeholders at all levels to support seamless communication and collaboration.

Travel and Logistics:

• Manage travel arrangements, including scheduling, bookings, and preparation of itineraries.
• Handle ad hoc administrative duties and reprioritize tasks at short notice to meet business needs.

 

#INDGSF